Please see below for guidance on TMS. Don't hesitate to ask for help.

TMS can be accessed here. Full manuals and guidance can be found here, and summaries are available below.

The primary contact for TMS is Charlie Cruickshank via tutorials@hmc.ox.ac.uk.

Right to Work lists should be submitted by Organising Tutors in advance of the start of each term.

Full details, including deadlines, can be found below.

Right to Work is serious business with severe ramifications if done wrong. We'd rather check far too many people than not enough. If you're in any doubt of what to do, we're very happy to help.

The primary contact for Right to Work is Charlie Cruickshank via tutorials@hmc.ox.ac.uk.

Extensions of Time are granted by the Proctors and there are two types.

Students should be encouraged to contact the Academic Office as soon as possible if they think they will need an extension.

The primary contact for Extensions of Time is Vicky Lill via victoria.lill@hmc.ox.ac.uk.

Mitigating Circumstances Notices are used to inform Exam Boards of factors that may have impaired a student's performance in relation to an exam or coursework submission.

Students who would like to submit a mitigating circumstances notice should contact victoria.lill@hmc.ox.ac.uk and read the guidance here.

The primary contact for Mitigating Circumstances Notices is Vicky Lill via victoria.lill@hmc.ox.ac.uk.

Useful links

ADSS (requires authorisation - please contact admissions@hmc.ox.ac.uk)

Guidance for Admitting Tutors (requires SSO to access)

Admissions Training

The admissions training courses are published on Canvas and are accessible via the enrolment links below. There are three training courses available:

1. Mandatory Initial training for tutors who are new to admissions interviewing at Oxford and are not necessarily familiar with the University's admissions and selection process. 
2. Mandatory Refresher training for tutors have experience of admissions interviewing at Oxford and are familiar with the University's admissions and selection process, but are required to refresh their knowledge at least once every five years.
3. Contextual data training as a separate module to help tutors understand how the University uses contextual data. This course includes details on contextualised GCSEs scores (both bGCSE and cGCSE), which has changed since last year. a copy of the Contextual Data Quick Reference Guide is attached.

Tutors who are undertaking the Initial or Refresher courses, do not need to do the separate training on Contextual data, since the module is incorporated into mandatory training packages.

Payment Information

Payment scales can be found in the Register of Payments published by the Senior Tutors' Committee. The 2022/23 register can be viewed here.

Payment claims must be requested via the payment claim form. The completed form should be emailed to admissions@hmc.ox.ac.uk.

Download the form for the 2023/24 year here

This section is under construction.

View GSR reports in eVision

Everyone reading for a postgraduate degree is assigned a member of the College as his/her 'College Advisor'. The aim is to provide an academic and social link with a senior member of the College, and someone with whom students can discuss matters that they may not wish to raise with their supervisor. The duties expected of a College Advisor are:

1. Induction and welcome

• Meet all full-time Advisees in first term of residence, as early as is feasible. For part-time students, this could be achieved by other means, e.g. email or video conferencing.
• Establish a basis for future contact, bearing in mind the role purpose and the ‘College Advisee: guidance' (see below).

2. Advisee meetings and contact

• Offer the opportunity to all full-time PGT students to meet at least once a term.
• Offer other graduate students (including part-time) this opportunity at least once a year.
• Where meeting in person is not feasible, maintain email contact with advisees.
• Initiate contact directly by, for example by sending an email, offering a date for Advisees to drop in, meet over lunch/dinner in Hall, at a seminar, a college event, college club/society, in the lab, or for drinks, etc.
• Encourage Advisees to make contact as and when they need advice or help, while also directing to other College Officers as necessary (for example, the Tutor for Graduates, College Academic Administrator/College Welfare Officer/Chaplain, etc.).

3. Progress monitoring

• Monitor advisees' progress, by reviewing and where appropriate discussing their University supervision reports, and by being available for consultation, either in person or by email [Richard will be sending details on how to access these reports separately].
• Discuss with students any problems or difficulties they may be experiencing in their Department or Faculty and/or with their supervisor.
• As appropriate, comment positively on students' progress, and achievements: Advisers are not there only to monitor students' progress and pick up problems.
• Consult the Tutor for Graduates if there are concerns about the student's academic progress and if a student appears to be experiencing difficulties with their academic work.
• Participate, as appropriate to the college's local circumstances, in annual progress reviews.

4. Problem-solving, advice and pastoral support

• Offer advice (where and if possible) on academic-related matters such as applications for research funding, conferences and seminar attendance, publication and career plans.
• Provide pastoral support, including on health, financial, personal or coping issues, and direct students to appropriate persons/services for assistance.
• Refer students, as necessary, to the appropriate College/University resources.